Operating and maintaining a single head office location is significantly more cost-effective than continuing to operate across multiple sites. This is particularly true in our situation given the need to repair and repurpose three older buildings that together do not provide the facilities or physical space required for the size of our organisation.
Current buildings – the campus model
The cost to establish a campus model to meet our current needs has been estimated at $12.9 million, plus ongoing maintenance costs.
- Teams spread across numerous buildings
- Complicated, inefficient floor plans and fitout
- Limited room to house current staff, or allow for future growth
- High immediate and on-going maintenance requirements
- Limited parking for council and customer vehicles
- High overheads, such as energy, insurance and security
- Inefficient sharing of electronic information between offices due to poor connectivity
- Costs and time associated with staff travel between offices
Head office building – the single-site model
The draft financing proposal to design and fitout the head office at Biripi Way, Taree, outlines a funding requirement of $20 million. This compares favourably with relocation projects undertaken, or in progress, by other large organisations and councils such as City of Greater Geelong, Yarra Ranges and Shellharbour.
- Improved collaboration for more efficient service delivery
- Streamlined and consistent processes
- Reduced operating costs
- Reduced maintenance costs
- Opportunity to reduce council’s carbon footprint
- Reduced travel time and improved staff productivity
- A modern facility suitable for future growth
- Incorporates one of five customer service centres, with over-the-counter customer service retained in all existing locations including Forster, Taree, Tea Gardens, Gloucester and Stroud
The business case, first prepared in January 2018 included a cost benefit analysis. The cost benefit analysis was revised in October 2018 to take into account more conservative property valuations for the Council administration buildings in Forster and Taree. The intention behind the revision was to assess the impact of lower property values on the overall outcome of the analysis. The more conservative property valuations do have an impact on the cost benefit analysis, however as the revised tables and conclusion in the report show, it still results in a positive assessment and strongly favours the single site option.
View the updated business case.(PDF, 478KB)
You can review the original Business Case here(PDF, 1MB).